Interdisciplinary Program Coordinator and Advisor
Summary
Position Title
Interdisciplinary Program Coordinator and Advisor
Department
Graduate Admissions
Status
Full Time/Exempt
Job Summary
The Graduate Interdisciplinary Academic Advisor works within a team-based environment, working closely with advisors within the Graduate and Professional Studies (GPS) Department and is responsible for evaluating graduate applicants and advising interdisciplinary graduate students. Certain positions will have a specific focus on online students.
Duties/Responsibilities
General
- Evaluates prospective graduate applications for admission into a variety of graduate programs.
- Assists in the admission process for GPS applicants.
- Advises graduate students throughout their coursework regarding courses and requirements.
- Tracks graduate students to ensure successful completion of courses and requirements.
- Participates on committees as necessary.
- Works closely with the Program Directors regarding student needs and scheduling.
- Serves as role model for faculty, staff, and students in the areas of customer service, collaboration, communication, excellence, and general professionalism.
- Perform other relevant duties as assigned.
Registration
- Check prerequisites when students register for courses.
- Send student letters for dismissals, course failures, probation.
- Advise students on course selection/load/decisions.
- Check the rosters, research holds and grant approval for registrations.
- Responsible for evaluating grade reports for failures.
- Keep students aware of drop and withdrawal deadlines.
Admissions
- Evaluate all transcript and calculate cumulative GPA’s to determine admission decision.
- Post all transfer courses from other schools’ transcripts/international evaluations in Datatel.
- Send course descriptions to Dean and Director for approval as needed for transfer courses.
- Evaluate supplemental transcripts.
- Verify school/program accreditation.
- Review alternative credits for transfer.
- Advise students asking to take classes at other institutions.
- Assist students with petition process if they wish to have an admission decision reevaluated.
Readmits
- Process petition for readmission if applicable.
- Evaluate transcripts from newly attended schools.
- Provide updated progression plan, degree audit, and important information regarding portfolio in capstone course to student.
Student Progression
- Review course descriptions from other schools to determine award of credit.
- Evaluate supplemental transcripts.
- Answer emails, phone calls, etc.
- Prepare appeals for Committee.
- Provide academic advising for prospective and current graduate students.
- Assist students and professors with the incomplete process, track to make sure the grade is changed when work completed or deadline is missed.
Graduation
- Attend graduation ceremony and reception afterwards for online students.
- Follow students from admission to graduation.
- Maintain database for graduation.
- Collect graduation applications from students that haven’t submitted form.
- Evaluate students’ files to make sure all requirements are met.
Affiliation Agreement
- Tracking progress of affiliation agreements.
- Maintain database for affiliation agreements.
- Liaison between student and Clinical Coordinator.
- Obtains necessary paperwork/forms from the student for Clinical Coordinator.
Miscellaneous
- Participates in committees, vendor events, and other groups as deemed necessary by the Program Directors.
- Responsible for maintaining current documentation of online policies and procedures.
- Tracking data as needed for program (effects of general education policy changes, AGE degrees, etc.)
- Train new advisors.
- Special projects as needed by Directors.
- Maintain confidentiality of student records.
- Update shared drive.
Required Skills/Abilities
- Candidate must be a highly motivated self-starter who can be a team player and desires to share creative solutions and best practices.
- Problem-solving, critical thinking skills.
- Ability to balance multiple tasks simultaneously.
- Excellent organizational, interpersonal, and communication skills.
- Solid knowledge or experience in working in academia.
- Attention to detail and mental concentration are necessary for accurately performing tasks.
- Ability to tolerate frequent interruptions.
Education, Certificates, Licenses, & Experience
- Bachelor’s degree
- Master’s degree preferred or equivalent combination of education and experience
- 3+ years of successful work in a University and/or advising role
- Computer proficiency in Datatel, Microsoft Office Suite, Google, and other basic technology
Physical Requirements
- Must be able to lift and carry equipment and supplies weighing up to 20 pounds.
- Must be able to bend, stoop, and reach.
- Manual dexterity to efficiently operate a computer keyboard and other business machines.
- Adequate hearing to communicate effectively in person and by phone.
Important Note
This is not an exhaustive list of all responsibilities, duties, and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.
To Apply
Interested applicants are asked to submit a copy of their resume, cover letter, list of references, along with a completed JU Application to Michele Roth at mroth3@ngskmc-eis.net.